The Catholic University of America

Process: Evaluations for Incoming Transfer Students

 

1. Transcript review:

When you are admitted to CUA, the Office of Admissions notifies the transfer credit office.

The transfer credit office reviews your transcript for courses that meet the minimum credit eligibility requirements:
- Grade of C- or above for all students except engineering students.  Engineering students are    required to have earned a C or above.
- Appropriate amount of credit required by the individual program
- Compliant with University policies
 
 

The transfer credit office checks your courses against a database of previously evaluated courses from other institutions. Courses not previously evaluated will require additional documentation such as a syllabus. Please see an example. You may also be asked for an updated syllabus for any inprogress courses or courses you are taking in the summer that are not included on the transcripts you submitted to admissions. For an explanation of what is considered an offiical transcript and means of delivery, please see our FAQ.

NOTE: For students in the School of Architecture and Planning, the Benjamin T. Rome School of Music, and the School of Engineering, the transfer credit office will facilitate the evaluations of only your liberal arts courses. Your school will process your major courses as a separate process.

The transfer credit office will contact you via email to request any additional documents needed for your transcript review. You will also receive contact information for your school and undergraduate advisor.

NOTE: It is your responsibility to gather and submit requested documentation to the transfer credit office. In the initial email sent to you, the transfer credit office will explain how to go about getting those requested documents.

 

For information about the AP evaluation process, see the High School Courses page. The transfer credit office does not process AP credit.
 
For information about the IB evaluation process, please contact the CUA school in which you are enrolled for more information.

 

 

2. Course evaluation:

"Course evaluation" means that the course will be reviewed, by faculty, for a CUA equivalency (ex. WRT 101 at University= ENG 101 at CUA). Transfer courses must equal CUA courses. The transfer courses must have similar content, grading schema, assignments, course objectives, etc. The faculty member will determine a CUA equivalency by reviewing supporting documents such as a course description and/or syllabus.

Courses not previously reviewed will be evaluated after you provide the requested documentation. As stated before, these evaluations are performed by faculty members in the appropriate academic departments. The transfer credit office facilitates this process, but does not perform the evaluations. Evaluations are not done in the presence of the student.

The professors will notify the transfer credit office of the CUA equivalencies for your courses.

"Equivalency" does not guarantee transfer of credit. Your school will determine the final "acceptance" of your transfer courses. The transfer credit office sends the equivalency report to your school. Then, your school will review this report to determine if they fulfill a degree requirement. A course must fulfill a requirement for your degree; courses that do not meet this requirement, despite having an equivalency, will not be accepted (transferred).

NOTE: For students in the School of Architecture and Planning, the Benjamin T. Rome School of Music, and the School of Engineering, the transfer credit office will facilitate the evaluations of only your liberal arts courses. Your school will process your major courses as a separate process.

Your school will notify you regarding which courses will transfer.

When you have matriculated (paid your deposit and are activated as a current student by admissions), your school and undergraduate advisor will notify you of the following:

- Courses that have been accepted for transfer credit
- The degree requirements fulfilled by each course
- Any issues regarding your courses
- Any outstanding documents that you need to submit to the transfer credit office.
 
Your undergraduate advisor will assist you with course registration for your first semester. Visit the Undergraduate Advising Center page for a list of advisors and an advising timeline.
 
3. Posting of credit:
 
When you have matriculated, your credit will be posted to your official academic record. Your school is responsible for posting your credit. 
 

Questions about this process? Visit the main Incoming Transfer Student page and the FAQ before contacting the transfer credit office.